Staff Systems & Tools

Login: Advising Gateway Description: Single, easy point of access for student record information Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Authorization: Please fill out this form to request access. More information can be found on the Advising Gateway & Notes page. Contact: Review this KB document for contact information for specific issues. Training Required: No

Login: Notes in Advising Gateway Description: Notes in Advising Gateway (functionality provided within the Advising Gateway) Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Undergraduate student employees are not eligible to become authorized for Advisor Notes access. Authorization: Visit this page to review and begin the authorization process. Contact: For questions or problems, reach out to Gateway Support. Training Required: Yes, Notes 101 is required to receive access.

Login: Big Interview, Big Resume, Big Interview Admin Dashboard Description: Big Interview is a job interview training tool used to prepare for, practice and improve interview skills. There are job specific and experience-level mock interviews where users can record answers to posed questions and receive AI feedback. Big Resume, a feature within the Big Interview platform, provides lessons on resume best practices, downloadable resume templates, a cover letter generator, and uses customized scoring guides to provide AI feedback (called ResumeAI) to optimize resumes. Additional tool functionality can be reviewed within this Big Interview KB document. Authorization: Please fill out this Administrative Account Request form to request administrative access. NOTE: All current students and employees of UW-Madison as well as alumni with active NetIDs have user access to Big Interview and the Big Resume feature. If you want to explore or promote Big Interview as a resource but don’t want to utilize assignments, you do not need the org admin role. Contact: For training questions, email Ilsa May at ilsa.may@wisc.edu. For technical support questions, contact the DoIT Help Desk. Training Required: Not required. For best practices and user guides, refer to the “Best Practices & Training” section of “Considerations for Organization Administrators” in this Big Interview – Getting Started KB document. To view upcoming training opportunities, visit the OACS events calendar. Intended Audience(s): All UW-Madison students, employees, and alumni with active NetIDs have user access. Org admins are typically career services professionals or instructors and faculty who create or manage assignments focused on interviewing or resumes. Undergraduate student employees are not eligible to become authorized administrative users.

Login: Handshake Description: Career services management system Authorization/Contact: Contact handshake@careers.wisc.edu with questions. Training Required: No. Training available within School/College/Division Career Centers. More resources can be found in Handshake Academy. Intended Audience(s): Career Services and Employer Relations staff who have a work purpose under FERPA to access restricted student record data for their work and/or whose work includes employer relations.

Login: Repository for Administrative Dashboards and Reports (RADAR) Description: Repository of self-service institutional data solutions for individuals who work with curricular, student, other institutional data Training Required: Training Available Authorization/Contact: dapir@provost.wisc.edu. Data domain authorization (e.g. “Restricted Student Record Data) can be requested via the RADAR site itself. Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Useful for those who conduct assessment, institutional reporting, and/or need access data to answer operational questions.

Login: Starfish Description: Student to staff self-service scheduling system Authorization/Contact: starfish.oacs@wisc.edu Training Required: Training resources available at this link Intended Audience(s): University employees with a work purpose under FERPA to access restricted student record data for their work. Currently scoped for us in the academic advising (undergraduate, graduate, professional), career services, student services, student affairs, learning support, and non-clinical health contexts. The instructional context is currently out of scope for this system.

Login: 12twenty Description: Survey administration tool used for the First Destination Survey and the Workplace Experience Survey for primarily undergraduate UW-Madison students. Staff users can view custom reports and data dashboards on experiences and post-graduation plans of UW-Madison students. Additional tool functionality can be reviewed within this 12twenty – Overview KB document. Authorization: Please fill out this form to request administrative access Contact: For training questions, contact ilsa.may@wisc.edu. For technical support questions, contact the DoIT Help Desk. For students with questions or issues completing their First Destination or Workplace Experience Surveys, please direct them to plans@provost.wisc.edu  Training Required: Yes. Review the “Staff Considerations” section of this KB document for training requirements. Requirements vary based on the level of permission requested. To view upcoming training opportunities, visit the OACS events calendar. Intended Audience(s): Career Services staff or campus stakeholders who coordinate the collection process or promotion of the First Destination Survey, Workplace Experience Survey, and those who have a work purpose to view, edit, or approve career outcomes data. Undergraduate student employees are not eligible to become authorized administrative users.

Login: Box Description: Free online file storage and collaboration service provided by UW-Madison Authorization/Contact: DoIT Box Service Description Intended Audience(s): All

Login: Wisconsin Scholarship Hub (WiSH) Description: Central portal for UW scholarships Authorization/Contact: Contact the WiSH Support Team at scholarship_support@em.wisc.edu Training Required: Yes Intended Audience(s): University employees who participate in SOAR advising activities who have a work purpose under FERPA to access restricted student record data for their work and whose work focuses on/supports scholarship activities.